Certified Imaging Informatics Professional (CIIP) Practice Exam

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What record-keeping guideline must be followed when PHI is destroyed?

  1. A summary of the process

  2. Documentation of the method and dates

  3. Approval from both the patient and the healthcare provider

  4. Review by legal counsel

The correct answer is: Documentation of the method and dates

When personally identifiable health information (PHI) is destroyed, it is crucial to document the method used and the dates of destruction. This documentation serves several important purposes: it provides a clear audit trail that can be reviewed if any questions arise regarding the compliance with privacy regulations, demonstrates adherence to legal and organizational policies, and protects against any unauthorized reuse of sensitive information. Maintaining records of the destruction process ensures that organizations can validate that they have taken the necessary steps to eliminate potential risks associated with the mishandling of PHI. Additionally, it offers defense in case of audits or investigations by regulatory bodies, confirming that appropriate measures were taken to safeguard patient information. The other options, while they may hold some relevance in specific contexts, do not establish the required documentation standards in the same comprehensive manner as the documentation of the method and dates. For example, summarizing the process provides less detail, while requiring approval from both the patient and healthcare provider may not always be feasible or necessary depending on the context of the information handling. Similarly, review by legal counsel may be advisable in certain situations, but it is not a foundational requirement for the destruction of PHI.